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Professionals in the Art of Mastering Minutes
Clear. Concise. On Time.
Who We Are
Our Vision
Minute Master is a premier company that specializes in providing accurate and timely minute-taking services to various industries. With a team of highly trained Recording Secretaries, we possess exceptional listening and writing skills, ensuring that every minute taken meets the highest standards of quality. Our commitment to professionalism and attention to detail has earned us the reputation as the industry leader in our field.
"When you have a vision, you have a responsibility to make it happen." - Les Brown
With over 50 years of combined experience in the condominium industry, we have developed a unique understanding of the importance of accurate, clear, and concise minute-taking. As seasoned professionals, we have recognized the value of individuals who can capture critical discussions and approvals for legal, business or historical purposes. At Minute Master, our team of skilled Recording Secretaries shares our passion for delivering high-quality service and has enabled us to maintain our position as the industry leader consistently.
Our Team
At our company, we possess a team of seasoned experts with a broad range of backgrounds and expertise, enabling us to deliver precise and professional meeting minutes to businesses of all sizes and industries. Our team of highly trained and certified Recording Secretaries are committed to maintaining confidentiality, upholding the highest standards of professionalism, and producing clear and concise meeting minutes.
Our Standards
We understand the significance of accurate and timely meeting minutes for Condominium Corporations, and we are dedicated to providing efficient and reliable services. In addition, all staff members undergo rigorous security and criminal clearance checks to ensure the highest level of integrity and trustworthiness.
Professional services we offer:
Board Meetings
Our expert minute takers attend monthly board meetings to accurately capture key discussion points, including action items and motions. Our format is designed to provide clear and concise minutes, ensuring property management is well-prepared for the next meeting. We prioritize consistency, assigning the same minute taker to each meeting whenever possible. Our comprehensive services include taking minutes not only in person, but allowing the option of taking minutes virtually providing convenience and flexibility.
Annual General Meetings
Annual General Meetings: Capturing the essence of these important gatherings, our experienced Minute Takers accurately record the proceedings, ensuring a comprehensive and objective account of discussions, questions, and formal motions. As a legal document, meeting minutes are essential for the Corporation's records, providing transparency and accountability for all stakeholders.
Town Hall Meetings and Special Owners Meetings
As part of our comprehensive services, we provide minute-taking services to condominium boards and management teams during special events and Town Hall meetings. Our experienced and trained Recording Secretaries accurately document key discussions, questions, and answers, as well as concerns and comments from owners, ensuring a thorough and unbiased record of the meeting.
Performance Audits
As part of our comprehensive services, we provide minute-taking services to condominium boards and management teams during critical performance audit meetings. These meetings involve complex discussions and documentation of repairs, warrantable items, and financial information, requiring a high level of accuracy and attention to detail. Our trained Recording Secretaries ensure that all stakeholders, including the Board, Management, Developer, and Tarion (as required), are fully represented and engaged in the meeting discussion, while accurately documenting all key points and decisions.
Turnover Meetings
When a significant proportion of unit owners register, a pivotal Turnover Meeting is convened to elect the new Board of Directors. This milestone event marks a critical juncture in the Corporation's history. At this meeting, the Developer is obligated to relinquish essential documents, as mandated by the Ontario Condominium Act, 1998. To ensure a comprehensive and unbiased record, our expert Minute Takers are engaged to meticulously capture all business transactions, including discussions, decisions, and documentation, providing a reliable and authoritative account of the meeting.
Other Meeting Minute Services
At Minute Master we specialize in providing accurate and reliable minute-taking services to a wide range of clients. Our experienced and professional minute takers are equipped to capture the nuances of legal firm meetings, new business ventures, scholarly conferences, and campus teacher meetings, ensuring that every detail is recorded with precision and clarity. Whether you're a law firm seeking to document important client meetings, a startup requiring precise minutes for investor discussions, or an educational institution needing a record of faculty meetings, we have the expertise and attention to detail to deliver high-quality minute-taking services. Our team is dedicated to providing flexibility, discretion, and professionalism in every aspect of our work, ensuring that our clients can focus on their core business while we handle the critical task of capturing their meeting minutes.
- Accurate and concise minute-taking is essential for every Condominium Corporation. Our company offers competitive rates and a highly skilled and trained team, ensuring that your meetings are documented with precision.
- We pride ourselves on our efficient turnaround times; a return time to Property Management within 5 days maximum.
- We also provide secure online storage of your minutes for 12 months to ensure easy access.
- Highly attractive referral programme
- Incentives for repeat clients and contract renewals